privacy policy

Last updated: July 2026

Introduction

Welcome to Gainline HPC. I take your privacy seriously and am committed to protecting your personal information. This Privacy Policy explains what information I collect, why I collect it, how it is used and the rights you have under UK data protection law.

By using this website, submitting an enquiry, completing an application form or otherwise providing your personal information to Gainline HPC, you acknowledge that you have read and understood this Privacy Policy and consent to your information being collected, stored and processed as described within it. This does not affect any of your legal rights under applicable data protection laws.

Who I Am

Gainline HPC is owned and operated by Aaron Smith, an independent personal trainer and online coach based in the United Kingdom.

If you have any questions about this Privacy Policy or how your personal information is handled, please contact me using the details provided on this website.

Information I Collect

Depending on how you interact with Gainline HPC, I may collect:

  • Your name

  • Email address

  • Phone number

  • Age

  • Training history and experience

  • Sporting background

  • Fitness goals

  • Health or medical information you choose to provide where relevant to your coaching

  • Messages you send through contact forms, email or social media

  • Website usage information collected through cookies and analytics

I only collect information that is necessary to provide safe, effective coaching and respond to your enquiries.

How Your Information Is Used

Your information may be used to:

  • Respond to enquiries

  • Assess whether coaching is suitable for you

  • Deliver online or in-person coaching services

  • Create personalised training programmes

  • Monitor your progress

  • Communicate with you about your coaching

  • Process payments through secure third-party providers

  • Improve my website and coaching services

  • Comply with legal and accounting obligations

Your personal information will never be sold or rented to third parties.

Legal Basis for Processing

Where required under UK data protection law, I process your personal information because:

  • You have given your consent.

  • Processing is necessary to provide the coaching services you have requested.

  • I have a legitimate interest in operating and improving Gainline HPC.

  • I am required to comply with legal obligations.

If you choose to provide health information, it will only be used where necessary to provide safe and appropriate coaching.

Third-Party Services

To help deliver my services, I may use trusted third-party providers, including:

  • Squarespace (website hosting and contact forms)

  • Everfit (online coaching platform)

  • Calendly (appointment scheduling)

  • Go cardless (payment processing)

These providers process your information in accordance with their own privacy policies.

How Your Information Is Stored

Gainline HPC is operated solely by Aaron Smith. Your personal information is only accessible to me unless it needs to be shared with trusted third-party service providers to deliver my coaching services.

Reasonable technical and organisational measures are taken to protect your information from unauthorised access, loss, misuse or disclosure.

How Long I Keep Your Information

Your personal information is only kept for as long as necessary to provide coaching services, comply with legal or accounting obligations, resolve disputes or enforce agreements. When it is no longer required, it will be securely deleted or anonymised where appropriate.

Cookies

This website may use cookies and similar technologies to improve your browsing experience, analyse website traffic and enhance website performance.

You can manage or disable cookies through your browser settings at any time.

Your Rights

Under UK data protection law, you have the right to:

  • Request access to the personal information I hold about you.

  • Request correction of inaccurate or incomplete information.

  • Request deletion of your personal information where appropriate.

  • Request that processing of your information is restricted in certain circumstances.

  • Withdraw your consent where consent is the legal basis for processing.

  • Request a copy of the personal information I hold about you.

If you believe your personal information has been handled unlawfully, you also have the right to make a complaint to the UK Information Commissioner's Office (ICO).

Changes to This Privacy Policy

This Privacy Policy may be updated from time to time. Any changes will be published on this page with an updated revision date. Continued use of this website after any updates constitutes acceptance of the revised Privacy Policy.

Contact

If you have any questions about this Privacy Policy or how your personal information is handled, please contact Gainline HPC using the contact details provided on this website.